PO agent decision record
PO-DRAFT-1081
This page gives a buyer the backbone behind the PO before anyone prints, emails, or submits it: stock math, supplier comparison, rejected alternatives, audit hashes, and the automation rails that are connected or still missing.
Customer manufacturing account
Purchase Order
PO-DRAFT-1081
ready to send
Human approved
Supplier
Selected approved supplier
Supplier account contact
supplier-account@customer-approved.example
Phone from customer vendor master
Approval
Approved by operations-owner
Created by buyer-reviewer
Created 2026-05-31
Updated 2026-05-31
PO note
PO data comes from approved recommendation fields. Supplier email text is a draft; automatic supplier submission is not connected in this local build.
| Item | Qty | Unit | Line total |
|---|---|---|---|
Production-critical repeat item Customer SKU from item master Customer-owned repeat material from the approved item master, inventory, and usage files. | 60 ea | $39.50 | $2,370.00 |
Supplier email draft
Draft text only. Review pricing, lead time, and freight before sending.
PO-DRAFT-1081 - Production-critical repeat item
Hello Selected approved supplier, PO-DRAFT-1081 is ready for buyer review: - 60 ea of Production-critical repeat item - Supplier catalog row: selected approved account row - Approved landed total: $2,370.00 Please confirm available quantity, expected ship date, and any freight or lead-time changes before processing. This email is a draft generated from approved deterministic PO fields; do not process until a buyer sends it from an authorized account. Thank you, Purchasing team
Supplier comparison behind this PO
The selected supplier is not chosen because it is the cheapest. It wins because it is the lowest landed-cost option that can arrive before the projected stockout.
| Supplier | Avoids stockout | Lead | Reliability | Unit | Qty | Landed | Decision |
|---|---|---|---|---|---|---|---|
Selected approved supplier Customer catalog row 1 | Yes | 1 days high confidence | 93/100 | $39.50 | 60 | $2,370.00 | Selected: fastest option that avoids projected stockout at acceptable landed cost. |
Viable backup supplier 2 Customer catalog row 2 | Yes | 1 days high confidence | 94/100 | $44.00 | 60 | $2,640.00 | Viable backup: avoids stockout but has a higher landed cost. |
Lower-cost slower supplier 3 Customer catalog row 3 | No | 8 days medium confidence | 68/100 | $24.50 | 72 | $1,789.00 | Rejected: cheaper landed cost, but lead time is too slow for current stock. |
Lower-cost slower supplier 4 Customer catalog row 4 Preferred row | No | 4 days high confidence | 86/100 | $28.00 | 72 | $2,034.00 | Rejected: cheaper landed cost, but lead time is too slow for current stock. |
Calculation trace
Available stock
on hand + on order - reserved
6 + 0 - 0 = 6 ea
Days remaining
available stock / average daily usage
6 / 2.2 = 2.7 days
Stock at arrival
available stock - usage during selected supplier lead time
6 - (2.2 x 1) = 3.8 ea
Order quantity
target stock - projected stock at arrival, then round to supplier multiple/MOQ
60 - 3.8 = 56.2 raw; rounded to 60 ea
Landed cost
quantity x unit price + shipping
60 x $39.50 + $0.00 = $2,370.00